Forage FTE is committed to respecting your privacy and protecting your personal information.
Forage FTE and its affiliates are committed to respecting your privacy and protecting your personal information. As recruiters, we attach particular importance to protecting the personal information you entrust to us, and we intend to do everything necessary to maintain the trust you place in us in this respect.
When you contact Forage FTE as an applicant or potential applicant, we need to collect personal information about you, such as your name and e-mail address. This personal information may be submitted directly to Forage FTE through the online application process or through professional recruiting firms.
Please see the “contact us” section if you have any questions, comments or requests regarding this Policy or your personal information
We have established and adopted internal policies and procedures aimed at adequately protecting the personal information in our possession, and we review them on a regular basis.
We make our employees aware of the importance of protecting personal information by providing training sessions on the subject and by issuing occasional directives outlining their role and obligations in this respect.
We take reasonable steps to ensure that our agents, representatives and other outside organizations comply with the requirements of applicable privacy laws.
We have assigned the task of ensuring the protection of our customers’ personal information to a group of employees and have appointed a Data Protection Officer to deal with privacy issues.
What is the scope of the Policy and who is responsible for processing personal information?
Unless otherwise specified at the time of collection of personal information, the provisions of this Policy apply to personal information of persons applying for a position, candidates for employment or partnership as independent contractors, and information of persons participating in recruitment programs or events.
What does personal information mean?
Personal information is information that identifies you or can be used to identify you. This information may include, for example, your name, date of birth or contact details.
This information may be collected from you during any interaction with us or through professional recruiters.
What personal information do we collect?
We may collect and use the following categories of personal information:
Forage FTE collects personal information directly from you when you apply for a job. This personal information is generally your:
- Photos and videos (for virtual interviews)
- Professional and educational background
- Identity documents
If you receive an offer from Forage FTE, a background check may be performed, and Forage FTE may also collect data on criminal offenses and other legal proceedings.
Forage FTE may also collect personal information about you from third parties, such as:
- Professional recruitment agencies
- Your references
- Your previous employers
- Background check firms
Forage FTE may also collect personal information about you that is publicly available online.
Forage FTE may exceptionally collect personal information deemed sensitive relating to health and medical characteristics, such as infection status, test results and vaccination status, in order to meet its public health and occupational safety obligations and to protect Forage FTE and its employees, customers and third parties.
How do we use your personal information?
We mainly use your personal information:
- To identify and evaluate yourself for employment;
- To establish and maintain files related to recruitment and hiring;
- To ensure compliance with legal requirements, including those relating to public health and workplace safety;
- To perform background checks;
- To establish a database and share, to the extent permitted or required by applicable law, data relating to infection status, test results and vaccination status;
- For analysis purposes, to improve our recruitment and hiring practices.
What is the legal basis for processing your personal information?
The legal basis for the processing of your personal information is based, in part, on the following elements:
- On our legitimate business interests in assessing your application to ensure that we recruit suitable employees, and in assessing and maintaining the effectiveness of our recruitment process more generally;
- On the need to perform contractual and pre-contractual obligations relating to our potential working relationship with you;
- To comply with applicable laws, including public health and workplace safety laws; and
- On the basis of your consent for a specific purpose.
How long do we keep your personal information?
We will only keep your information for as long as we reasonably need it for the purposes for which it was collected or processed, in accordance with this Policy or to comply with various legislative requirements.
If you accept an offer of employment with Forage FTE, any relevant personal information collected during your pre-employment period will become part of your personal file and will be retained for as long as you are employed (or under contract as a self-employed worker) by Forage FTE and for a reasonable period thereafter.
If you are not hired by Forage FTE, we may nevertheless continue to retain and use your personal information for a limited time in order to consider you for possible future employment. Thereafter, we may retain only a minimal amount of your personal information in order to maintain your recruitment history.
To the extent that we have collected personal information for the specific purpose of fulfilling our legal obligations with respect to public health or safety at work, we will retain such data for the duration of such legal obligations, and thereafter for an amount necessary to confirm our compliance with such obligations.
We will regularly review the information we hold and securely delete or anonymize it when it is no longer necessary to retain it for legal, human resources or public health reasons.
How do we secure your personal information?
We have implemented a combination of physical, organizational and technological means to ensure the confidentiality of the personal information we hold and to protect it against loss or theft and to prevent unauthorized access, transmission, reproduction, use or modification.
Your personal information may be viewed by Forage FTE recruiters and interviewers. We may use a third party recruiting software system. We may also share your personal information with other third party vendors who assist us in identifying and recruiting employees, administering and conducting pre-employment screening, and improving our recruiting practices. When we disclose personal information to a third party, we take the necessary security measures to ensure that the commitments and rules mentioned in this Policy are respected by that third party. In addition, we require all third-party suppliers who process your personal information to comply with the requirements of applicable privacy laws in connection with the services they provide.
Your rights regarding your personal information
Due to the obligation of security and confidentiality in the processing of personal information, you have the right to access and rectify your personal information. You also have the right to withdraw your consent to the processing of your personal information. Access to and rectification of personal information contained in your file is free of charge.
Accuracy and correction of your personal information
We strive to keep the personal information we hold accurate, complete and up to date. However, as you are in a better position to inform us promptly of any changes to your personal information, we ask that you keep us informed of any changes.
You may request at any time that appropriate corrections be made to the personal information we hold about you. Where appropriate, we will forward the amended information to third parties who have access to your personal information.
Withdrawal of your consent to the processing of personal information
Where we process your information on the basis of consent you have previously given us, you may withdraw that consent at any time.
Please refer to the “contact us” section to find out how to get in touch with us.